Palm Beach County · Apostille Services
Any Florida-issued or Florida-notarized document, apostilled in 5 business days. Book an appointment at our West Palm Beach office — same-day and next-day slots usually available.
Overview
An apostille is what turns a U.S. document into one that's legally recognized across the 120+ member countries of the Hague Apostille Convention. And for anything issued or notarized in Florida — birth certificate, diploma, power of attorney, corporate resolution — exactly one office can issue it: the Florida Department of State in Tallahassee.
That's the part most people get stuck on. The state accepts requests by mail, but mail-in processing means weeks of waiting and zero visibility. We solve it the direct way: we receive your documents at our West Palm Beach office by appointment, review them so nothing gets rejected, and file them in person at the Florida Department of State. Five business days, start to finish, $190 per document with the state fee included.
Why It's Needed
Citizenship-by-descent programs — Italian, Spanish, Portuguese, Polish, and dozens more — demand apostilled U.S. vital records for the applicant and every ancestor in the chain.
Apostilled diplomas, background checks, and vital records are standard requirements for work visas across the Gulf, Europe, and Asia.
Before issuing a marriage license to a U.S. citizen, foreign civil registries want an apostilled birth certificate — and frequently a notarized single-status affidavit alongside it.
Before a foreign bank, notary, or registry will act on a Florida-executed power of attorney, corporate document, or contract, it must carry an apostille.
Apostilled U.S. vital records and police clearances are standard requirements in foreign family reunification, residency, and adoption cases.
Enrollment and credential-evaluation files at universities abroad routinely call for apostilled diplomas, transcripts, and birth certificates.
Requirements
Two categories of documents can receive a Florida apostille. The first is certified copies of Florida public records: birth, marriage, and death certificates from the Florida Bureau of Vital Statistics, Clerk-of-Court-certified divorce decrees, court records, and FDLE background checks. The second is anything notarized by a Florida-commissioned notary — powers of attorney, affidavits, authorization letters, corporate paperwork, and school records executed before a notary.
A document from another state gets its apostille from that state. Federal paperwork — FBI reports, IRS records, USDA certificates — goes through federal authentication at the U.S. Department of State in Washington, D.C. rather than Florida. Not sure where your document lands? Call — figuring that out before filing is precisely the kind of rejection we exist to prevent.
How It Works
Book an appointment at our West Palm Beach office — we confirm your time within one business hour, with same-day and next-day slots usually available.
Before anything is filed, we vet the document itself — the certification, the notarization, and what your destination country expects — so rejections don't happen.
We hand-carry your paperwork to the Florida Department of State counter ourselves. No mail-in pile, no batch processing, nothing left to chance.
Your apostilled originals come back in 5 business days, ready for pickup at our office, by appointment — and you get a call the minute they arrive.
FAQ
An apostille is the certification the Florida Department of State attaches to authenticate the signature and seal on a document, giving it legal effect in every member nation of the 1961 Hague Apostille Convention — more than 120 countries, among them Mexico, Colombia, Brazil, Spain, Italy, France, and Germany.
Standard turnaround is 5 business days, drop-off to return. We never mail documents to the state — we file at the Florida Department of State in person, which sidesteps the multi-week mail queue completely.
Each document is $190 all-in: review, in-person filing, the state's $10 fee, and return handling are all inside that number. A pair of documents runs $300 total ($150 apiece), and at three or more the rate falls to $130 per document.
For countries outside the convention — China for certain document types, Vietnam, and much of the Middle East beyond the UAE and Saudi Arabia's recent accessions — the path is embassy or consular legalization rather than an apostille. Call us and we'll confirm exactly what your destination demands.
Yes. We work with certified translators regularly, and we serve many Spanish- and Portuguese-speaking clients across Palm Beach County. If your destination country requires a certified translation alongside the apostille, we can coordinate both.
You can — the state charges $10 per document by mail. But mail-in requests take weeks, rejected documents come back unprocessed, and there's no one to call. Our value is speed, correctness, and a single point of contact: we review before filing, so documents don't bounce.
An FBI check needs federal authentication through the U.S. Department of State — Florida can't apostille it. We'll route you correctly, and if a state-level check is what your destination actually accepts, the FDLE report can be apostilled right here in Florida and works for many countries.
Yes — office visits are by appointment, which keeps handoffs fast and private. Call (561) 475-4757 and we'll typically have a same-day or next-day slot at 500 S Australian Ave, Suite 600, West Palm Beach. Hours: Monday to Friday 9 AM–6 PM, Saturday 12 PM–5 PM, closed Sunday.
Service Area
We serve every city in Palm Beach County from our West Palm Beach office. Local details for your city:
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One quick call gets your document reviewed in two minutes — we confirm it qualifies before you drive anywhere.
One flat number, nothing bolted on afterward. What we quote is what you pay, and the Florida Department of State's filing fee is already inside it.
Every price covers the $10-per-document Florida Department of State filing fee, in-person submission at the state counter, and complete document handling. If your paperwork needs notarization first, we offer that as a separate add-on service.
Grab the Apostille and Notarial Certificate Request Form from the Florida Department of State here. There's no need to fill it out ahead of time — we'll complete it with you at your appointment.
Florida apostille services for Palm Beach County residents and businesses. Office in Downtown West Palm Beach, just off Okeechobee Boulevard — visits by appointment, serving the whole county.
© 2026 Palm Beach County Apostille and Notary Services. All rights reserved. · Florida-Commissioned Notary · Established 2011
Palm Beach County Apostille and Notary Services is a private document handling business and is not affiliated with the Florida Department of State, the U.S. Department of State, or any government agency. We do not provide legal advice. Apostille fees include the $10 Florida Department of State filing fee per document.